Vendor Information

/Vendor Information
Vendor Information2019-07-23T09:43:14-04:00

AF Designs                                                                                    

Armands Harper Valley Farms

Adult & Foster Care

Autumn Rose Market

Baker Street

Bartholomew Couny Democratic Women

BBQ

Beilers Produce

Brandon Boas Photography

BuffPhoon & Buddies

Bush Farm Enterprizes

C.A.R.E

Cedar View Pottery

Collins Cove Greenhouse

Country Gardens

Dancing Goat Coffee/ Bikecaffe

Delectables

Devils Ridge Flower Farm

Double Oak Farm

Dressed to the K9s

Erica Deli

Evan Knox Designs

Fleming Family Beef

Flip Flop Ice Pops/Oh Sweetie

Found Art Figures

Garb2Art Cosmetic

Good Seed Garden 

Granny Connection

Hackmans Farm and Greenhouse 

Healthy Communities Breastfeeding Coalition

Hoeltke’s Market

Homestead Creations

Hotel Indigo

Indiana University Athletics

IUPUC Psychology

Jane Elizabeth 3D Art

Kettle Corn

KetoLuxe

Lim’s Bakery

Lories Lemon Shake Up

Lucabe Coffee Co. 

LuvURCoconuts Skin Care

Makers DIY

Mellinger’s Lawn Furniture

Minami’s Bake Shop

Mutton Creek Farm

Nading Farm

Nay-ture’s Hilltop Farm

Not Just Popcorn

Oui ! Crepes

Our Hospice of South Central Indiana

Out of the Blue Blessings

Petit Oiseau

Poseys and Pumpkins

Psychic Readings by  Janet

Rainbow Tropical plants

Red Rooster Farms

Seasons 21

Sew for Zero

Sew Vivid Designs LLC 

Sierra Club Pollinator Project Team

Singing Crust

Sisters’ Handcrafted Baskets

Smith’s Beekeeping

SnoBiz

Spoon Benders

Steve Medina Ceramics

Stillframes Photography & Imaging

Soapy Soap Company

That’s Sew Martha

The Alchemist’s Brew Coffee Company LLC

The Chefs daughter 2

Turandot Designs

Wild Flour

Whipkers Market

White’s Residental and Family Services

 

Are you interested in being a vendor at the Columbus Farmers Market?

Learn more about the expectations for vendors, how to register and more via the information below.

Columbus Farmers Market Vendor Application
Columbus Farmers Market Handbook
Registration and Market Fees2019-02-25T11:20:21-04:00

All vendors must complete the entire online Vendor Application. Incomplete applications will not be considered for approval. 

Early applications will receive priority when assigning spaces. You may amend your application at any time before or during the market by filling out a new application online.

There is a maximum of two vendors per space however both vendors must fill out an application and agree to terms of the rules and regulations.

All fees must be paid in advance in accordance with the fee structure listed below. Once an application is accepted, no refunds will be given. 

Fees

Vendor TypeFee
Full-time, single booth$150
Full-time, double booth$250
Full-time, double booth concession$300
Part-time, single booth$20/week
Part-time, double booth$40/week
Electricity in booth$75 per season
No-show fee$20 per occurrence
Trash/clean-up fee$20 per occurence

Other Fees 

Any time a vendor is unable to attend their scheduled market date(s) they must notify the Market Coordinator as soon as possible, but no later than 9:00am on the Friday before the market. Notification must be made via email to columbusfarmersmarket@gmail.com or by phone at (812) 371-1866. 

Vendors who are absent from a scheduled day at the market and did not notify the Market Coordinator will be charged a $20.00 no-show fee due before the next time the vendor participates at the market. All fees must be paid when due or the vendor will not be allowed to continue selling at the market. 

Vendors who leave any trash or cause additional clean-up at the end of the Market day will be charged a minimum $20.00 clean-up fee. 

When electricity is available there is a fee of $75.00 per season for the use of electricity (see Appendix H-Electricity) for electrical requirements. 

All fees may be paid with checks, cash or money orders. Visa and MasterCard are accepted through the Columbus Parks and Recreation Department. Any insufficient fund checks will incur a $20.00 processing fee. Any accounts outstanding for 30 days or more will be assessed a 15% per month financing charge. Vendors are responsible for any collection costs incurred by the Columbus Farmers Market in attempting to collect delinquent fees, including, but not limited to court costs and attorney fees. 

 

What are the different vendor options available?2018-11-30T10:51:19-04:00

A full-time vendor is a vendor who will attend 12 weeks or more during June, July, August, and September. Full time vendor single booth fees are $150.00 per season. Full-time vendor double booth fees are $250.00 per season. Full-time double booth food concession vendor fees are $300.00 per season. Fees must be paid upon receipt of your approval letter but no later than May 1, 2018. Full-time vendors who miss more than 4 weeks, June through September will be automatically moved to part-time status and required to pay the part-time fees, retroactive to the start of the market season. Vendors missing any of the first four weeks of the market will not have those absences counted toward their attendance. 

A part-time vendor is a vendor who will attend 11 weeks or fewer during June, July, August, and September. The part-time vendor single booth fee is $20.00 per week. Part-time double booth fees are $40.00 per week. Fees must be paid upon receipt of your approval letter but no later than May 1. If you receive approval after May 1, fees are due upon receipt of your approval letter. No refunds will be given. 

We attempt to accommodate all vendors who sell approved merchandise however, due to the popularity of the Market in recent years, we have established a call-list for part-time vendors. If you submit an application, meet all the necessary requirements of the Market, and there are no available spaces, you will be placed on a call-list. Throughout the market season, full-time and part-time approved vendors occasionally are absent from the market. When this occurs, the Market Coordinator notifies call-list vendors to fill these vacancies. All part-time fees apply to call-list vendors. 

Is parking available for vendors?2018-11-30T14:09:18-04:00

Vehicle Parking at Vendor Space 

There are a limited number of vendor spaces that allow vehicle parking and should you have an approved vehicle space, goods may be sold directly from vans, trucks, trailers or cars. Preference will be given to Farmers for parking within the Market who must sell from their vehicle; this will be determined in discussion with Market Management. If the market participant receives an assigned parking space within the Market, the vehicle must fit within the assigned 12’w x 18’d foot parking space. All other vehicles must be removed from the market premises by 8:15 a.m. All trucks, parked within the market area, must be parked with their tailgate toward the selling area. 

Oversized vehicles (large trucks or vehicles hauling trailers) must be parked on the far north end of the parking lot. If you are hauling a trailer, park in one of the center parking locations so you are using spaces which are back-to-back. When you park, show common courtesy and don’t take up more spaces than are absolutely necessary. 

Vehicles within the Market sales area may not be run during the market unless prior approval has been granted by the Market Coordinator. 

Can I load and unload my vehicle near my booth space?2018-11-30T14:08:16-04:00

Loading and Unloading Vehicles 

Vendors not selling from their vehicles should remove their vehicle as soon as they unload. Proper procedure is to arrive at the market no later than 8:00am, drive to your assigned booth, pull up close to your booth space in order that other vehicles can pass safely, unload your equipment and product, remove your vehicle to approved vendor parking area, then return to your booth to set up your booth. Do not set up your booth while your vehicle is at your booth location. 

Due to high traffic congestion during market set-up, both market drives are one-way to vehicular traffic from south to north. We highly recommend entering the market at the south entrance on Brown Street and proceeding to your booth from that direction. A member of the market staff is on duty at the south Brown street entrance until 8:00am. Both market aisles will be blocked at 8:00am, preventing vehicles from entering the market parking lot. All vendors must park in designated vendor parking areas. Loading, unloading, and set up is the sole responsibility of the vendor. 

Reloading Vehicle at end of Market 

All vehicles, booth material, product, and trash must be removed from Market area no later than 1:30pm. Our agreement for use of the parking lot designates that we will vacate the premises no later than 1:30pm on each Market Day. 

At the end of the Market day, please tear down your booth before retrieving your vehicle. No vehicles will be allowed in the Market area prior to 12:30pm. Please watch for people (especially children) remaining in the Market area after 12:30pm. When loading your vehicle DO NOT park in the middle of the driving lane; always pull as close to the front of your booth as possible when loading or unloading your vehicle. 

Can I make modifications to my booth space?2018-11-30T14:32:34-04:00

The property your booth is sitting on may not be altered in any way, including, but not limited to driving stakes in the asphalt surface, using paint, or other permanent markings on the asphalt. 

If your booth activity involves any type of processing, manufacturing, or cooking which could result in the staining or damaging of the parking lot surface, you are required to cover the area with a non-porous covering to prevent any permanent staining or marking. Any costs incurred in restoring the Market surface to its original condition will be borne by the vendor(s) causing the damage. 

Vendors are solely responsible for providing their own equipment including but not limited to, tables, chairs, bags, scales, trash cans and weather/sun protection devices, and/or other display equipment. 

Canopies should be in good repair and free from logos unless they directly pertain to the vendor’s business. 

What is the best way to secure a canopy or pop-up tent at my booth space?2018-11-30T14:38:21-04:00

Canopies should be in good repair and free from logos unless they directly pertain to the vendor’s business. All must be in line not to cause tripping hazards. Canopy weights are required and must be placed on each canopy leg and be of sufficient weight to prevent canopies from becoming airborne under windy weather conditions. It is recommended weights be a minimum of 15 lbs. each (depending on the size of the canopy) and must be secured at each corner of the canopy. Umbrella canopies may be secured at the center pole. 

A variety of commercially-produced leg weights may be purchased or you may choose to make your own. Several weights that work and are easily made, include: 

1. A gallon plastic bucket or paint can, filled with concrete with a threaded bolt or eye-bolt imbedded in the concrete. Make sure you size your threaded bolt so it will fit in the holes found on your canopy legs. To use place canopy leg on top of bolt and secure with a wing nut. 

2. Lengths of 3” or 4” PVC pipe sealed on one end can be filled with concrete with an eye bolt embedded in the concrete on the open end. Attach a strong cord or rope to the eye bolt and secure to the canopy frame at each corner. 

What additional responsibilities do vendors have at the market?2018-11-30T14:45:14-04:00

Trash 

Vendors are responsible for removing their own trash. Trash cans provided by the Market are for the use of our customers and are not intended for use by vendors. 

If your activity involves distributing disposable wrappings or food containers you MUST have a sufficient number of trash containers available for use by your customers. These containers should be maintained at all times so that the trash does not overflow the receptacle. All trash bags and other waste must be removed at the end of the market day. 

Any empty boxes, trash, or other waste remaining after the close of the market will be removed under the supervision of the Market Manager and any costs incurred in the removal of these items will be charged back to the vendor responsible for the trash. There is a minimum charge of $20 for the removal of any trash or other clean up conducted by Market staff. 

Fair and Honorable Marketing Practices 

Vendors shall be honest and conduct themselves in a courteous and professional manner. Rude, abusive, offensive or other disruptive conduct will not be permitted. All items for sale must be clearly marked with the retail price. Prices may be placed on the product with an individual sign or sticker or may be posted as a list of prices on a large sign or board easily legible to the public. 

Vendors may not use loud music, flashing lights, or other disruptive practices to call attention to their booth. No shouting or disrespectful behavior is allowed or tolerated. Vendors are not permitted to stand more than two feet outside one’s allocated space to attract customers. 

Vendors are solely responsible for all claims, injuries, or damages resulting from the sale of unsound or unsafe goods. Vendors are responsible for and shall comply with all applicable laws, regulations, and ordinances pertaining to their products and shall have obtained all necessary licenses, permits, and inspections prior to selling any products at the Market. All permits and licenses must be displayed as required. Vendors are responsible for collecting all applicable sales tax in accordance with State of Indiana and local laws. 

What permits or licenses are required to be a vendor?2018-11-30T09:59:43-04:00

It is the responsibility of each vendor to apply for and maintain all licenses, permits, and certifications required to sell their specific products. Copies of all necessary regulatory licenses will be verified by the Columbus Farmers Market staff prior to granting permission to sell at the Market. Please have all documents available for inspection on your first day at the Market. Any documentation required to be displayed at your booth must be posted at your booth before you are allowed to sell at the market. 

Documentation required to sell products at the Market: 

  • Indiana State Egg License 
  • State Sales Tax Permit 
  • Mushroom Certification 
  • Temporary Food Health Permit from Bartholomew County Health Department 
  • Commercial Feed License from the Indiana State Chemist (Pet Food) 
  • Certified Scales by the Department of Weights and Measures 

All scales used for weighing customer goods must be certified by the State Department of Weights and Measures. Scales must be licensed annually. 

Is there a code of conduct for vendors?2019-01-03T14:54:10-04:00

Code of Conduct

Vendors shall be honest and conduct themselves in a courteous and professional manner. Rude, abusive, offensive or other disruptive conduct will not be permitted. All items for sale must be clearly marked with the retail price. Prices may be placed on the product with an individual sign or sticker or may be posted as a list of prices on a large sign or board easily legible to the public. 

Vendors may not use loud music, flashing lights, or other disruptive practices to call attention to their booth. No shouting or disrespectful behavior is allowed or tolerated. Vendors are not permitted to stand more than two feet outside one’s allocated space to attract customers. 

Vendors are solely responsible for all claims, injuries, or damages resulting from the sale of unsound or unsafe goods. Vendors are responsible for and shall comply with all applicable laws, regulations, and ordinances pertaining to their products and shall have obtained all necessary licenses, permits, and inspections prior to selling any products at the Market. All permits and licenses must be displayed as required. Vendors are responsible for collecting all applicable sales tax in accordance with State of Indiana and local laws. 

Rules and Legal Rights 

All rules are subject to change and most changes will occur during the off season or at the start of the market season. Any rules that are changed during the market season will take effect the following market season unless such change, because of legal, contractual, or safety reasons, must take place immediately. When rules are changed, vendors will be notified of rule changes by email or in writing. 

Rule Enforcement 

Rules exist to protect the integrity of the Market, our individual vendors, our sponsors, and the City of Columbus. We have established rules which we feel will result in a well-organized, well-run, and successful Market; a Market of integrity and of transparency. It is primarily the responsibility of the Market Coordinator to enforce the rules of the Market with the help of the vendors and the Columbus Farmers Market Staff. The Market Coordinator and the Columbus Farmers Market Staff, with input from individual vendors, write, enact, review, interpret, and modify the rules of the Market. 

How are disputes between vendors or regarding Farmers Market operations addressed?2019-02-25T11:15:56-04:00

Columbus Farmers Market Vendors who have concerns about market operations, policies or other vendor’s compliance should submit a Vendor Concern Form directly to the Market Coordinator or to a member of the Columbus Farmers Market Staff. A copy of the Vendor Concern Form is also included as Appendix B of the Columbus Farmers Market Handbook.

Vendors can submit a Product Challenge Form if they believe another vendor is misrepresenting their product. This form must be submitted within one week of the market during which the alleged violation occurred. There is a $25 filing fee (which can be shared by a group of vendors) for filing a Product Challenge Form. This is refundable if the claim is verified. A copy of the Product Challenge Form is also included as Appendix C of the Columbus Farmers Market Handbook. 

Resolution to disputes between a vendor and the Market Coordinator will first be attempted between the two parties. If no resolution can be reached, then the dispute will be resolved through consultation with the Columbus Farmers Market Staff. 

What type of insurance coverage is required by vendors?2018-11-30T09:59:43-04:00

The Columbus Farmers Market maintains a Liability Insurance policy covering injuries that may occur at the Market however this policy covers the Market in general and is intended to work in conjunction with individual policies provided by the vendors. 

There are two types of insurance purchased by farmer’s market vendors— overall liability (slip and fall) and product liability. Insurance is frequently a large expense and vendors are encouraged to fully understand the policy you are purchasing and shop around for the best coverage and rates. The kind of policy you should purchase and how much coverage you need should be discussed with an insurance professional. 

Below is a basic description of the two types of insurance. 

Liability Insurance covers the farmers market for accidents that may occur at the market during business hours, such as customer falls and injuries. These are also known as “slip and fall” policies. Because vendors themselves could get injured while at the market, the Columbus Farmers Market includes a “hold harmless” clause as part of the market rules in which the vendors agree not to hold the market liable for injuries and damage they might incur. This type of policy does not cover illness that may result from spoiled products. 

Product Liability policies cover the individual vendors for liability from the products they have sold. Producers who sell value-added products and do sampling events may want to purchase this type of insurance. Policy cost is usually based on gross sales. Most companies have a minimum policy that reflects higher gross sales than most farmers market vendors enjoy. 

Your farm or homeowner’s policy may or may not cover you—check with your insurance professional. To help protect themselves from liability claims, value-added product producers should carefully follow the correct procedures and keep meticulous records on the steps and safety practices used in every batch of product they make. 

All vendors will be required to provide a general liability certificate or personal liability certificate along with the booth rent payment, if the vendor is approved for participation at the Columbus Farmer’s market. The liability coverage shall be 1mm for single occurrence and 2mm for aggregate coverage.* It shall name the city of Columbus, its employees and officials as an additional insured. The issuing insurance company shall have an A.M. Best rating of B++ or better. If the vendor is selling alcohol, the coverage shall be 2mm per single occurrence and 2mm aggregate coverage with the same clauses and rating requirements. 

If a policy has no annual aggregate (such as a farm policy or homeowner policy) that also will satisfy the liability requirements as listed above. A notation in the comment section of the certificate indicating the policy in question has no aggregate is sufficient. 

What is the penalty for a vendor not complying with Farmers Market rules?2019-01-03T14:59:10-04:00

Failure to comply with any rules, regulations, or policies contained in this Columbus Farmers Market Handbook will result in the Columbus Farmers Market issuing a warning to the vendor to comply with the rules, regulations, and policies or, in the case of serious non-compliance, immediately dismissing the Vendor from further participation in the Market. In the event a Vendor is dismissed from the Market no previously paid fees will be refunded to the Vendor. Any unpaid fees owed by the Vendor shall be due and payable immediately. 

If a vendor does not abide by a rule of the market, the Market Coordinator has the discretion to impose a penalty, which may include a written warning, monetary fine and/or suspension or dismissal from the market. 

In the case of a customer behaving in a manner that is disruptive, inappropriate, uncomfortable or unsafe toward another customer or vendor, the Market Coordinator should be immediately notified. The Market Coordinator, with the support of the Columbus Farmers Market Staff, has the right to handle the situation in any way deemed appropriate. 

The Market Coordinator may at any time ask a vendor to remove any non-approved or non-compliant item(s) deemed inappropriate or unsafe for customer consumption. 

After receiving warning, repeat violators may be temporarily or permanently banned as vendors at the Columbus Farmers Market. If a violation is a serious health and/or safety concern and/or a behavioral issue, any vendors may be asked to leave without prior warning, at the discretion of the Market Coordinator or by a member of the Columbus Farmers Market Staff.