Our 2023 Vendor Application is officially open!
The Columbus Farmer’s market season will run May 6-Sept 16, 2023.
All vendors must complete the entire online Vendor Application. Incomplete applications will not be considered for approval.
Early applications will receive priority when assigning spaces. You may amend your application at any time before or during the market by filling out a new application online.
There is a maximum of two vendors per space however both vendors must fill out an application and agree to terms of the rules and regulations.
All fees must be paid in advance in accordance with the fee structure listed below. Once an application is accepted, no refunds will be given.
|Full-time, single booth||$200|
|Full-time, double booth||$300|
|Full-time, double booth concession||$350|
|Part-time, single booth||$20/week|
|Part-time, double booth||$40/week|
|Electricity in booth||$75 per season|
|No-show fee||$20 per occurrence|
|Trash/clean-up fee||$20 per occurence|
Any time a vendor is unable to attend their scheduled market date(s) they must notify the Market Coordinator as soon as possible, but no later than 9:00am on the Friday before the market. Notification must be made via email to firstname.lastname@example.org or by phone at (812) 371-1866.
Vendors who are absent from a scheduled day at the market and did not notify the Market Coordinator will be charged a $20.00 no-show fee due before the next time the vendor participates at the market. All fees must be paid when due or the vendor will not be allowed to continue selling at the market.
Vendors who leave any trash or cause additional clean-up at the end of the Market day will be charged a minimum $20.00 clean-up fee.
When electricity is available there is a fee of $75.00 per season for the use of electricity (see Appendix H-Electricity) for electrical requirements.
All fees may be paid with checks, cash or money orders. Visa and MasterCard are accepted through the Columbus Parks and Recreation Department. Any insufficient fund checks will incur a $20.00 processing fee. Any accounts outstanding for 30 days or more will be assessed a 15% per month financing charge. Vendors are responsible for any collection costs incurred by the Columbus Farmers Market in attempting to collect delinquent fees, including, but not limited to court costs and attorney fees.
A full-time vendor is a vendor who will attend 12 weeks or more during May, June, July, August, and September. Full time vendor single booth fees are $200.00 per season. Full-time vendor double booth fees are $300.00 per season. Full-time double booth food concession vendor fees are $350.00 per season. Fees must be paid upon receipt of your approval letter but no later than your first scheduled market date. Full-time vendors who miss more than 4 weeks, May through September will be automatically moved to part-time status and required to pay the part-time fees, retroactive to the start of the market season. Vendors missing any of the first four weeks of the market will not have those absences counted toward their attendance.
A part-time vendor is a vendor who will attend 11 weeks or fewer during May, June, July, August, and September. The part-time vendor single booth fee is $20.00 per week. Part-time double booth fees are $40.00 per week. Fees must be paid upon receipt of your approval letter but no later than first scheduled market date. If you receive approval after May 1, fees are due upon receipt of your approval letter. No refunds will be given.
We attempt to accommodate all vendors who sell approved merchandise however, due to the popularity of the Market in recent years, we have established a call-list for part-time vendors. If you submit an application, meet all the necessary requirements of the Market, and there are no available spaces, you will be placed on a call-list. Throughout the market season, full-time and part-time approved vendors occasionally are absent from the market. When this occurs, the Market Coordinator notifies call-list vendors to fill these vacancies. All part-time fees apply to call-list vendors.
Goods Permitted to be Sold
Columbus Farmers Market is an open market and we do not limit the number of vendors selling specific products. When approving new vendors, the Market Coordinator takes into consideration the number of current vendors already selling a similar product.
All products must originate and be processed or manufactured in Indiana and must be pre-approved before being at the market. Wholesale or resale items, memberships or subscriptions are not permitted to be sold.
Food (Not for Immediate Consumption)
The following goods may be sold at the Columbus Farmers Market subject to applicable Federal, State, and Local laws, regulations and guidelines.
At least 50% of produce products sold at the market must be grown, raised, caught, gathered or produced by the vendor. As part of the approval process, the vendor must provide information pertaining to farm/ranch or production location and any other required information as contained in the Application Form.
Plants, Produce, Cut Flowers
All plants and produce must be grown in the state of Indiana. Vendors are expected to grow at least 50% of what they sell. Goods grown by another Indiana farmer may be sold by the vendor if they are acquired directly from that farmer. Vendors must provide location information for any products grown by other farmers. Each plant must be cultivated by the vendor from seed or plug for a minimum of six weeks.
Plants or produce for sale cannot be purchased from a wholesale supplier. All sources of plants and produce must be listed on your application. If any vendor is found to be purchasing produce or plants for resale they may be asked to leave the market for the remainder of the season and no refunds will be paid to the vendor.
Vendors selling micro-greens or sprouts must possess a Temporary Food Vendor license from the Bartholomew County Health Department and have it available in your booth at all times.
Vendors selling wild mushrooms must have a Mushroom Certification License from the State of Indiana or have your product certified by a licensed mushroom expert. Vendors must also indicate location information showing general location where mushrooms have been foraged.
Processed Food items must be created or prepared in a facility in accordance with Indiana law and sold in prepackaged form and must be the original product of the vendor. All vendors selling processed foods must have their Board of Health licenses available at their stands at all times. Some examples of processed foods include:
- Jellies, Jams, and Preserves
- Dried vegetables and fruit
- Cider or other Pressed Juices
- Ice Cream
- Vinegars and Oils
- Baked Goods
- Honey & Syrups
- Flour and ground grains
The sale of these food items requires proper labeling and must consist of the following:
- Name of product
- Location of preparation
- Description of contents
- Net weight or units
Any questions regarding minimally processed food or high acid items should be directed to the Bartholomew County Health Department.
Home Based Vendor Products
The Indiana General Assembly created a home-based vendor (HBV) exemption with House Enrolled Act 1309. This exemption allows an individual to produce “non-potentially hazardous food products” in a home kitchen to sell only at farmer’s markets and roadside stands. No HBV foods may be sold (or resold) at other venues, including retail food establishments, festivals, carnivals, or any other event.
Foods that may create a public health risk are considered potentially hazardous foods and may NOT be produced and sold under the HBV exemption. A potentially hazardous food product includes a food that is natural or synthetic and requires temperature control because it is in a form capable of supporting the growth of disease-causing bacteria. All non-potentially hazardous foods have a pH of less than or equal to 4.6 AND water activity of less than 0.85.
Food products processed by a HBV (Home Based Vendor) are currently sellable under Indiana law providing they are only sold at Farmers Markets or Roadside Stands. Items produced by a HBV must have proper labeling, which must consist of the following:
- Name and address of producer
- Common name of the product
- Ingredients included in the food product listed in descending order by weight
- Net weight and volume of package
- Date the food product was produced
HBV products must also contain a label with the following warning: “This product is home-produced and processed and the production area has not been inspected by the State Department of Health. Not available for resale.” in at least 10-point type. For more detailed information about home based vendors, see the Purdue Extension Entrepreneur Series- https://www.extension.purdue.edu/extmedia/FS/FS-18-W.pdf.
Some examples of Home Based Vendor products include:
- Baked Goods
- Candy & Confections
- Tree nuts and Legumes
- Honey, Molasses, Sorghum, Maple Syrup
- Jams, Jellies, Preserves-only high acid fruit
It is the expectation and responsibility of the vendor to make sure they are in compliance with the latest homebased vendor regulations within the state of Indiana. For information and an FAQ regarding the passing of Indiana’s House Enrolled Act 1149 (passed in 2022 regarding HBV) Click Here.
Beer and Wine
Beer and/or Wine products that are made by the vendor may be sold and sampled. They must be made and packaged in accordance with all state and federal laws. Vendor must have proper permits on display in their booth.
Vendors must obtain a current egg license issued by the State Egg Board, a Temporary Food Handler License from the county health department if selling quail or duck eggs, and sell in accordance with the following regulations:
1) Eggs must be clean and sound shelled (cracked eggs removed).
2) Dealer must be licensed by State Egg Board and present license upon request.
3) Eggs must be held under refrigeration at an ambient temperature of no greater than 45 degrees Fahrenheit.
4) Used egg cartons may be used ONLY if relabeled with name and address of supplier of eggs.
5) Pack date and expiration date must appear on each carton. Expiration date is 30 days from date of pack
Vendors must obtain a Temporary Food Handler License from the county health department. Meat must be kept frozen at all times. Meats must be processed from an establishment inspected by the Indiana Board of Animal Health or the United States Department of Agriculture. Appropriate labeling must be clearly stated on each meat product sold.
Food Concessions (for Immediate Consumption)
- A limited number of spots are available for food concessions.
- Vendors must make all food items themselves.
- No wholesale, resale or prepackaged foods are permitted.
- Vendors are encouraged to use Indiana grown ingredients in their foods.
- A menu must be included with your application.
- A minimum double booth space is required for all Food Concessionaires that cook.
- Health Department and/or Fire permits must be obtained and all rules followed.
- Have a working ABC fire extinguisher on site and readily accessible.
- Trash cans must be provided if you use disposable service ware.
- Ground covering must be provided to protect space from spills, residue, or damage.
If you are selling pet food, an Indiana Commercial Feed License must be obtained and displayed. All applicable rules must be followed.
Arts and Crafts
Arts and Craft items will be juried by the Columbus Farmers Market Staff. All work must be designed and executed by the vendor. No commercially manufactured items or objects produced from kits are eligible. Items should be original and of the highest quality.
Staff reserves the right to jury any unacceptable items on site. Vendors should submit photos representative of the types of items they intend to sell. Photos should show the range and quality of the product. The Market Staff may request further information about the creative process of various items.
A limited number of spots are available for non-profit groups to fundraise or provide education to the public. Non-profits who wish to sell items from any of the above categories must follow the rules and regulations that apply to all vendors selling products or services. Items offered for sale are to be pre-approved by the Market Coordinator.
All vendors will be required to provide a general liability certificate or personal liability certificate along with the booth rent payment, if the vendor is approved for participation at the Columbus Farmer’s market. The liability coverage shall be 1mm for single occurrence and 2mm for aggregate coverage.* It shall name the city of Columbus, its employees and officials as an additional insured. The issuing insurance company shall have an A.M. Best rating of B++ or better. If the vendor is selling alcohol, the coverage shall be 2mm per single occurrence and 2mm aggregate coverage with the same clauses and rating requirements.
If a policy has no annual aggregate (such as a farm policy or homeowner policy) that also will satisfy the liability requirements as listed above. A notation in the comment section of the certificate indicating the policy in question has no aggregate is sufficient.